The Coordinated Collective
Service levels: Day-of coordination/wedding management
About The Coordinated Collective
The Coordinated Collective
Working out of Arlington, VA, the Coordinated Collective provides day-of coordination for couples who have otherwise organized their own wedding. Aiding couples in the District of Columbia, Eastern Pennsylvania, Maryland, and Virginia, the women of this company have a wealth of knowledge and experience organizing weddings in all sorts of venues and design. Owned by Ja’el Mendez, this team of experts brings the final touch needed to make sure you get hitched without a glitch! The initial planning is done by the clients, meaning that couples choose their own vendors and have the freedom to design their own wedding.
The team at the Coordinated Collective bring in depth project management, product development, public relations, and hospitality skills to their services, providing high levels of professionalism. Combined with a passion for music, culture, and food, they see to it that a couple’s wedding vision materializes. Alleviating stress for the couple through their coordination, these planners allow the romantic pair to focus on their special day.
In three words: Collaborative, Efficient, Fun
Services by planning level
| Day-of coordination / wedding management | Elopement / microwedding | |
|---|---|---|
| Description | We are a DIY wedding planner's best friend. With us, booking vendors, sending invitations, managing your budget, and renting or buying decorations is your responsibility. We're here to take the wheel on your wedding day and make sure your plan becomes a reality. We welcome unlimited emails during the planning process. Our work with our couples begins eight weeks before the wedding, ensuring no details are overlooked and tying up any loose ends. | Same package, but less time and guests! *no more than 50 guests |
| Planning begins | 6 Months out | 3 Months out |
| Venue Recommendations | ||
| Contract Review | ||
| Transportation Coordination | ||
| Venue Visits | ||
| Final Venue Walkthrough | ||
| Timeline Creation & Management | ||
| Onsite Event Management | ||
| Event Styling & Design | ||
| Vendor Management | ||
| Rentals & Linens | ||
| Pricing | Starts at $2,500 | Starts at $2,200 |
Reviews
Write a review5.0 out of 5
20 reviews
Amazing Coordinators!
We worked with The Coordinated Collective (TCC) for our wedding in November of 2024, and from the very beginning we were impressed with their services and (perhaps most importantly!) we were comforted that our big day would be planned and executed smoothly. We first spoke with Ja’el, the owner, to have an introductory call and were instantly impressed. She provided initial feedback on our initial concept for the wedding, and made venue-specific suggestions that shaped how we planned our wedding over the months that followed. We were assigned Francisco (Fran) to be our Day-Of Coordinator, and after just a 30 minute introduction call we were impressed yet again and reassured by his experience and attention to detail. Over 9 months of wedding planning, he kept us organized, made sure we were on track, and responded in a timely manner whenever we emailed him with questions. He created and maintained a shared document for collaboration between our planning calls, which we loved. Fran made sure everything was addressed, from contracting vendors to make sure we had enough table linens to making sure critical contract documentation was correct and complete. We held a walkthrough with key vendors a few weeks before the wedding, and a rehearsal with the wedding party the day before the wedding. Fran reached out to schedule with vendors for these events, shared a list of activities and a timeline beforehand to set expectations, and executed both events so everyone knew what they were doing and had their questions answered. He even did a great job wrangling our wedding party, which is a tough task to do for such a boisterous group. And finally, on the day of our wedding, Fran continued to do a fantastic job. With the help of Erinn from TCC, Fran kept the trains moving on time. During setup, Fran and Erinn made sure the timeline was followed and that everything was in place well ahead of the wedding start time. Fran even provided last-minute decoration and arrangement suggestions for flowers and other key items such as our cake, guest book, and card box. (He has a great eye for detail!) And when the wedding was over, Fran and Erinn collected all of our decorations, table settings, and other items, making sure that everything we provided was accounted for. Our wedding was truly a day to remember, and it could not have been possible without Fran and The Coordinated Collective. We are forever grateful.
Took all the stress out of our special day!
The Coordinate Collective is amazing, especially Francisco. They dove right into supporting our wedding, even though we were only six weeks out. Francisco was a total pro and whipped us in shape for the big day with his schedules and planning guide. Got us prepared for the big day, and took all of the stress out of the day of the ceremony and reception. Handled everything for us. Couldn't have done it without him! Highly recommend.
Amazing Coordination Team!
Ja’el and her entire team at The Coordinated Collective were AMAZING! We had a multi-day, mixed culture wedding and it had a lot of moving parts. They spent a countless number of hours helping to prep and get to know my husband and I. Ja’el has the best spreadsheets and helped us stay extremely organized. They contacted each and every vendor to make sure nothing would slip through the cracks. They helped us be stress free and kept everything running smoothly. I could not recommend them enough. 100 stars!!
A Must for Couples!
As a photographer one of the first questions I ask a couple is “Do you have a day of coordinator?”. And the reason for that is that they are the best friend you didn’t know you needed. They take care of all the details to make sure everything runs smoothly that allows not just the guest but the vendors to have a great experience. There are some out there but none do it better than the Coordinated Collective. The ladies (and one gent) are fantastic at what they do and are guaranteed to be the MVP of your wedding. Invest in yourselves so that you can enjoy your wedding and nobly be peppered with questions on your special day. Hire the Coordinated Collective!
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