Question 1

Do we need an event coordinator?

Accepted Answer

We highly suggest that you have an event planner/coordinator to ensure that your event turns out the way you envision. A day-of coordinator (minimal) will allow the couple and family to focus on enjoying a stress-free event, since the coordinator is making sure all of the details are organized. We can recommend local wedding coordinators from our preferred list. Although, there will be a venue manager on-site during your event, we do not act as a coordinator. ALL vendors provide proof of insurance for liability purposes.

Question 2

Do we have to pick a caterer from an approved vendor list?

Accepted Answer

Yes! 9 Aviles has created an approved vendor list for catering, which includes some of the best professional caterers in the St. Augustine and Jacksonvilles area. All vendors are licensed and insured to protect all parties.

Question 3

May I bring my own food?

Accepted Answer

All food and beverage service (except for cake or desserts) must be provided by one of the approved caterers on our list.

Question 4

How does the bar work?

Accepted Answer

Can we serve our own alcohol? 9 Aviles is an event venue, therefore, all alcohol must be served by a licensed & insured bartender that serves at a "host bar". A host bar makes things easy and economical since you purchase the alcohol you want served from an alcohol package store. We have a favorite, vetted mobile bar tending service and will provide you contact information. They provide glassware, garnishes, mixers, napkins, etc...

Question 5

Can we have DJ?

Accepted Answer

We've got an awesome approved DJ that coordinates his equipment and software seamlessly with ours. With so many hobby DJ's, we decided it was much easier for everyone to have a professional DJ available that can run our professional light and sound system. Our sound and light system is something that many venues do not offer or include, so it's a win/win situation for you! The payment and contract is made directly with the DJ.

Question 6

Does the 9 Aviles Event Venue offer discounted rates during off peak months?

Accepted Answer

Please contact us.

Question 7

How many guests can the venue hold?

Accepted Answer

Wedding events at 9 Aviles often include several vendors and table setups, which allows the maximum guest count to be no more than 60.-64. However, 50 is ideal with a DJ and dance floor. For events that include the wedding ceremony at 9 Aviles, the guest count should be no more than 36 to allow for a comfortable room transition between ceremony and reception. Dance floor and catering style such as plated, buffet, or family style are also determining factors.

Question 8

How long is the rental time?

Accepted Answer

Rental time for a ceremony and reception is 8 hours, from the start of setup to the end of breakdown. Up to two hours of early access time may be arranged at the cost of $300/hour. One additional hour of extra event time may be arranged in advance only for $300, but remember your vendors will have to agree and will also charge.

Question 9

Does 9 Aviles Event Venue have a space for a wedding ceremony? Is rehearsal time provided for my event?

Accepted Answer

Yes! 9 Aviles has beautiful grand fireplace that allows for a picturesque backdrop. Your ceremony booking also includes rehearsal time. Most rehearsals occur the day before your event. Depending on our event schedule we try to be flexible and will secure a time a few weeks out from the ceremony date.

Question 10

Are there any decoration restrictions?

Accepted Answer

To maintain the beauty, intergrity, and safety of our wonderful venue and property, we do have decorating restrictions. Décor cannot be adhered to drywall or coquina walls, floor, ceilings, beams, doors, or fireplace. If there is a banner or sign that you would like to hang please discuss with 9 Aviles management to see if we can accommodate the request by placing and securing the proper hardware. Open flame candles are not allowed (*Candles must be enclosed in a votive or holder), smoke machines, sparklers, glitter, confetti, balloons, birdseed, and animals (including live birds) are not permitted inside the building.

Question 11

Where do guests park?

Accepted Answer

Paid parking reservations for up to 60 spaces may be available at the Trinity Episcopal Church. Parking deck and metered parking spots are also available. There are also shuttle services available to and from parking lots or your hotel. Guests often like to leave the venue on foot and go enjoy the nightlife and sightsee. Shuttles by app are available all over town.

Question 12

How do I reserve a date?

Accepted Answer

A 33% non-refundable deposit will reserve the date and a contract must be signed shortly thereafter. All deposits can be made by cash, any major credit card, or check made payable to 9 Aviles ,LLC.. We prefer easy payment by credit card over a secured site.

Question 13

When is the remaining balance due?

Accepted Answer

The remaining 33% balance is due 30 days before you event.

Question 14

Am I required to provide my own insurance?

Accepted Answer

Clients are required to obtain a certificate of liability insurance (with host bar liability) showing limits of $1,000,000, for bodily injury and property damage, naming 9 Aviles, LLC as additional insured.

Question 15

Will someone from 9 Aviles be present during my event?

Accepted Answer

Yes, a 9 Aviles venue manager will be present for the duration of each event. They are responsible for handling any venue-related issues, but do not assist with any vendor or personal décor setup.

9 Aviles LLC

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Do we need an event coordinator?

Do we have to pick a caterer from an approved vendor list?

May I bring my own food?

How does the bar work?

Can we have DJ?

Does the 9 Aviles Event Venue offer discounted rates during off peak months?

How many guests can the venue hold?

How long is the rental time?

Does 9 Aviles Event Venue have a space for a wedding ceremony? Is rehearsal time provided for my event?

Are there any decoration restrictions?

Where do guests park?

How do I reserve a date?

When is the remaining balance due?

Am I required to provide my own insurance?

Will someone from 9 Aviles be present during my event?

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